The Town of Bingham is looking for a qualified candidate for the full-time position of Town Clerk & Registrar of Voters. 

Are you a detail-oriented professional who loves connecting with people and wants to make a tangible impact on local government? The Town of Bingham is seeking a dedicated, civic-minded individual to serve as our Town Clerk & Registrar of Voters.

This is more than a desk job; it is a vital public-service role where you will safeguard our town’s history, protect the integrity of our local elections, and serve as a welcoming, trusted face for Bingham residents. If you thrive on variety, value an independent yet collaborative work environment, and want to be at the center of community life, we want to hear from you!

Why You’ll Love Working with Us

• A Team Environment: Join a supportive municipal team that values collaboration, active listening, and a positive workplace atmosphere.
• Professional Growth: We actively support your professional development, including pathways to official certification through the Maine Town and City Clerks Association.

• Autonomy & Impact: Enjoy the balance of working independently to manage your daily routines while seeing the direct results of your hard work in the community.
  

Key Responsibilities

In this multifaceted role, your days will be dynamic and engaging. You will lead crucial administrative, clerical, and public service functions across two primary areas:

As Town Clerk

• Guardian of Records & History: Maintain official town records, vital statistics (births, deaths, marriages), the Town Code, and the official Town Seal.
• Community Facilitator: Administer oaths of office, manage board and committee terms, and issue crucial public permits and licenses (including marriage, dog, hunting, fishing, and recreational vehicle licenses).
• Election & Town Meeting Leader: Plan, staff, and supervise all local, state, and federal elections. You will open Town Meetings, oversee voter check-ins, record minutes, and handle absentee ballots in full compliance with state laws.
• Public Information Resource: Act as a helpful guide for residents, furnishing information about town government and providing simple notary services to the general public.
• Team Collaboration: Provide essential backup support to the Tax Collector and Motor Vehicle Agent, while also providing regular administrative support to the Town Manager.

As Registrar of Voters

• Voter Database Management: Maintain the accuracy of our voter lists by barcoding, scanning, and uploading registration cards directly into the State Central Voter Registration database.
• Election Day Operations: Work hands-on during all elections, check in voters at Town and School Board Budget Meetings, and attend biannual caucuses.
  What You Bring to the Team

Qualities of a Municipal Employee

• A People-First Attitude: Exceptional customer service skills, tact, and diplomacy. You excel at actively listening, excluding personal bias, and building positive relationships with the public and colleagues alike.
• Administrative Savvy: Thorough knowledge of modern office procedures, digital proficiency (computers, scanning equipment, and database software), and solid foundational skills in business English and record-keeping arithmetic.
• Fiscal Responsibility: Ability to manage money and reporting while under your care. The ability to be bonded by our insurance company is required.
• Adaptability & Precision: The ability to rapidly learn town ordinances, state statutes, and regulatory procedures while maintaining meticulous, audit-ready records.

Desirable Education & Experience 

• Graduation from a standard high school, supplemented by courses or experience in accounting, business education, record-keeping, or office procedures. \
• Current certification as a Town Clerk OR the capability and desire to achieve certification through the Maine Town and City Clerks Association.
• A current Notary Public commission, or the ability to successfully obtain a notary certificate within 90 days of your start date.
• Willingness to complete the required Freedom of Access training for municipal officials and maintain all necessary state certifications.
  

How to Apply

Ready to step into a role where your work truly matters? Come help us keep Bingham moving forward! Please submit your resume, cover letter, and references directly to the Town Manager’s Office.

• Email: lgiroux@binghammaine.gov
• Website: www.binghammaine.gov
• In Person: 13 Murray St, Bingham, Maine
• Official Job Description can be found at www.binghammaine.gov (or see below).
• The Town of Bingham is an Equal Opportunity Employer.

Job Description_Municipal Clerk.pdf 

Job Description_Registrar of Voters.pdf